Advisory Committee for the Student Services Fee Meeting — Minutes #147

Monday 23 July 11am – 12pm, HU206

Chair: Ethan Rogacion, Acting President VUWSA


Committee Members	Kirsty McClure, Meegan Hall, Simon Johnson, Stephanie Hunter, Josh Robinson, Aria Ngarimu
Invited Attendees	Christine Moore, Matt Tucker, Clinton Jenkins, Ethan Rogacion
Apologies	Liban Ali, Kaea Hudson
Papers	Minutes, June 2025; Timeline 2026 SSF; ACSSF Fee Options Memo

Student Assembly Memo taken as read.

The 5% SSF price increase option was recommended by the Student Assembly.
Option 3, Student Services Fee 2026 scenarios which includes the two approved proposals for; Student Finance Advisor role, not yet filled, and Disability Services Support Navigator roles, with the additional funding to kick in from 2026.

2026 Options for SSF

Three options are presented below, based on current information.

Comparison of SSF scenarios	Option 1	Option 2	Option 3
SSF price increase	2.00%	2.76%	5.00%
SSF Annual Price for 120 points (Full time student) (incl. GST)	$1,216.80	$1,225.20	$1,252.80
Annual increase in price for a full time student	$24.00	$32.40	$60.00
Forecast Net Surplus/(Deficit)	(124,769)	–	366,629

As noted in the Student Assembly memo, student reps emphasised they support the increase to enhance student services in:
- [Out of Scope]
- More funding to support Clubs and Societies.
- [Out of Scope]

Group discussion

[Out of Scope]

More funding to support Clubs and Societies

Matt noted previous increase for Clubs funding was not supported by Committee but parked and paused.

[Out of Scope]

Next meeting: 20 August 2025

Memo — Club Funding and UTSNZ Budget


TO	ACCSF
FROM	Simon Johnson, Director Campus Operations
DATE	14 August 2025
SUBJECT	Club Funding and UTSNZ Budget

Background

ACCSF has requested that University Recreation report back on the following:

The overall student club funding spend – i.e. how much is spent on club funding, and how is this allocated to individual clubs
The UTSNZ spend – what is this spent on.

Club and individual funding

The club funding panel includes University Recreation staff (x2) and VUWSA representatives (x2)
The category budgets and funding criteria are drafted and agreed by the panel at the beginning of each year. The budgets are only a guide.
Across the four funding rounds, clubs complete online applications that the panel then review and decide to award or decline.
The funding categories are listed below, along with the 2025 total amounts awarded, and the average over the last three years.
A full breakdown of every approved club and individual application has been shared with VUWSA and can be provided on request.

2025 funding spend

Categories	Budget	March Round	May Round	July Round	Sept Round	Actual	Average (2023-25)
Club – Sport	$40,000	$24,567	$9,142	$1,330	$0	$35,039	$39,206
Club – General	$85,000	$80,160	$25,995	$1,242	$0	$107,397	$98,334
Individuals – Sport	$20,000	$4,900	$4,300	$4,950	$0	$14,150	$16,891
Individuals – General	$10,000	$1,600	$0	$1,760	$0	$3,360	$4,620
Strategic	$5,000	$0	$0	$0	$0	$0	$1,333
Total	$160,000	$111,227	$39,437	$9,282	$0	$159,946	$160,385

UTSNZ Budget

The annual UTSNZ budget of $50k supports our student representative teams competing in UTSNZ events. Covering transport, accommodation, and other associated tournament costs.
The fund supports our full participation in the Championship series but is extended to assist with International Qualifier events and Challenger events if there is capacity.
Every UTSNZ student participant must pay a tournament fee to participate, this can range from $80-$350 depending on the location and length of the event.
In addition to funding teams to attend these events, the fund also covers UTSNZ overheads (ie team uniform replacement, team management software charges, general equipment purchases).
It is important to note that each year the tournament locations change. In 2025 basketball costs are high with two teams travelling to Auckland, while volleyball was more affordable with the event held in Porirua.
The 2025 basketball and netball tournaments are yet to be played.

2025 UTSNZ YTD Budget