Joint Student Union Board minutes 22 June 2023

2 pm 6 Waiteata Road

Present:

• David Cuthbert (Chair)
• Kirsty McClure (VUW)
• Rainsforth Dix (VUW)
• Nik Green (VUWSA Trust)
• Jessica Ye (VUWSA President)
• Harris Devon (Ngāi Tauira)

In attendance:

• Catherine Galuszka (Minutes)
• Matt Tucker (CEO, VUWSA)
• Karl Whalen (VUW)

Apologies: None

David Cuthbert welcomed everyone to the meeting.

1. Minutes of meeting dated 2 May 2023

Moved (Chair). All agreed.

2. Matters Arising

[Out of Scope]

• VUWSA Clubs and Societies Proposal

VUWSA advised that they sent their proposal out to the Board and are now looking for the next step in terms of a fair, objective and legitimate process from here. It was confirmed that the proposal has not gone out to students. Karl spoke to his University Recreation response (that was circulated prior to the meeting). He agreed there needed to be an agreed process and after some questions Karl added the following comment from the document

In 2018 JSUB communicated to clubs that the ideal future club support model was one built on partnership between the University and VUWSA. We believe this remains true today. The effort and resource dedicated to creating a whole new model should instead be focused on strengthening this partnership and ensuring the current model continues to be ‘for students’.

Kirsty and Nik had similar views about the process and sough clarification about why VUWSA wanted to put up the Club and Societies Proposal. VUWSA advised that the current situation works well, however they believe it could be even better under the VUWSA proposal.

It was agreed that an independent person is to be engaged to do a reverse brief. They would be presented with the problem and asked to come up with solutions around how to solve that. Names and CV’s to be sent to Catherine by the end of June and Karl/Matt to meet to look at what skills are needed and what match we may have. By the end of July, a person is to be appointed with the timeframe of the report to be completed and a decision to be made before the end of the year, so that if any changes are to be made these will be in place by Tri 1 2024.

Funding this person was discussed, Nik will look at funding from the Trust and advise. The bigger the scope the more dollars.

[Out of Scope]

3. General Business

None

Meeting closed at 2:31 pm

Next meeting: end of August